Dispositioning Applicants in PeopleAdmin

Dispositioning Faculty Applicants in PeopleAdmin

"Dispositioning" means moving an applicant to a certain status within the PeopleAdmin Faculty Applicant Tracking System. All dispositioning is done by school staff or search committee members–there is no central screening for faculty applicants.  

Application Received	Done by candidate; initial default when an application is completed and submitted.
Basic Qualifications Not Met	Search committee: compare materials to required items in search ad. Use only if required items are not present.
Long List	People whom the search committee will talk to (Zoom or phone interviews).
Short List	People whom the search committee invites to campus (or equivalent).
If there is only one round of interviews (not a larger then a smaller group), all candidates go on the Short List. The Interview Request will not be approved unless the 'long list' or 'short list' entries are made.
Offer Made	People offered the position, this goes with the Offer Request / Hiring Proposal.
Declined Offer	Note, then choose another candidate or close the search.
Offer Accepted (or, Hired)	Note before closing the search.
Interviewed, Not Selected	Do not use this one.  Leave them at 'long list' or 'short list.'
Declined Interview	If applicable.
Not Interviewed, Not Selected	For all applications except “Basic Qualifications Not Met” who are not interviewed.
Withdrawn	Done by candidate.
“Application received”	At end of process, only those which arrived after the consideration date.

Step one: Vacancy Request.

This step is in PeopleAdmin. Use IUPUI vacancy checklist/package.

Search committee member training must be completed before proceeding.  

Step two: Application period.

All applications: Application Received 

Step three: Search committee members review applicants.

All applications should be dispositioned to one of the following:

• Basic Qualifications Not Meet 
• Long List [or short list]
• Not interviewed, not selected 
• Withdrawn 
  

Step four: Long (or short, if no long list) list goes into the Interview Request form.

If there is an initial round and then a smaller group (e.g. one by phone or Zoom, and finalists coming to campus), use both ‘Long list’ and then ‘Short list.’ If only one round, use ‘Short List.’   

Step five: Search committee interviews selected applicants.

Step six: Offer is made after Offer Request / Hiring Proposal is submitted and approved.

All applications should be dispositioned to one of the following:

• Offer Made 
• Basic Qualifications Not Meet 
• Long List or Short List 
• Not interviewed, not selected 
• Declined interview  
• Withdrawn 
• Application Received should be displayed ONLY for applications that arrived after a deadline.  

(Repeat six as needed) 

Step seven: Offer is accepted.

All applications should be dispositioned to one of the following:

• Offer Accepted (or, Hired) 
• Declined Offer 
• Long List or Short List  
• Declined Interview 
• Not interviewed, not selected 
• Withdrawn 
• Basic Qualifications Not Met 

If applications were received after the selection/interview, you may leave those ‘late’ applications at: "Application received" (faculty openings do not have an "overflow" status indicator).

Then close the search.

For questions about PeopleAdmin: contact rechelp@iu.edu. For questions about position description or search techniques, refer to the Appointments Guidebook and other resources on this page.  For offer language and options, contact Rachel Applegate at ude[dot]iupui[at]rhdaca.

Reviewed and revised: 7/2023