Dispositioning Faculty Applicants in PeopleAdmin
"Dispositioning" means moving an applicant to a certain status within the PeopleAdmin Faculty Applicant Tracking System. All dispositioning is done by school staff or search committee members–there is no central screening for faculty applicants.
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Application Received |
Done by candidate; initial default when an application is completed and submitted. |
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Basic Qualifications Not Met |
Search committee: compare materials to required items in search ad. Use only if required items are not present. |
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Long List |
People whom the search committee will talk to (Zoom or phone interviews), this list goes into the Interview Request. |
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Short List |
People whom the search committee invites to campus (or equivalent). |
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If there is only one round of interviews (not a larger then a smaller group), all candidates go on the Short List, and that is the list used in the Interview Request. The Interview Request will not be approved unless the 'long list' or 'short list' entries are made. |
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Offer Made |
People offered the position, this goes with the Offer Request / Hiring Proposal. |
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Declined Offer |
Note, then choose another candidate or close the search. |
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Offer Accepted |
Note before closing the search. |
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Interviewed, Not Selected |
For everyone on the long or short list who was not offered the position. |
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Declined Interview |
If applicable. |
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Not Interviewed, Not Selected |
For all applications except “Basic Qualifications Not Met” who are not interviewed. |
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Withdrawn |
Done by candidate. |
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“Application received” |
At end of process, only those which arrived after the consideration date. |
Step one: Vacancy Request.
From July 2022: this step will be in PeopleAdmin. Use IUPUI vacancy checklist/package.
Step two: Application period.
All applications: Application Received
Step three: Search committee members review applicants.
All applications should be dispositioned to one of the following:
- Basic Qualifications Not Meet
- Long List [or short list]
- Not interviewed, not selected
- Withdrawn
Step four: Long (or short, if no long list) list goes into the Interview Request form.
If there is an initial round and then a smaller group (e.g. one by phone or Zoom, and finalists coming to campus), use both ‘Long list’ and then ‘Short list.’ If only one round, use ‘Short List.’
Step five: Search committee interviews selected applicants.
Step six: Offer is made after Offer Request / Hiring Proposal is submitted and approved.
All applications should be dispositioned to one of the following:
- Offer Made
- Basic Qualifications Not Meet
- Long List or Short List
- Not interviewed, not selected
- Declined interview
- Withdrawn
(Repeat six as needed)
Step seven: Offer is accepted.
All applications should be dispositioned to one of the following:
- Offer Accepted (or, Hired)
- Declined Offer
- Long List or Short List
- Declined Interview
- Not interviewed, not selected
- Withdrawn
- Basic Qualifications Not Met
If applications were received after the selection/interview, you may leave those ‘late’ applications at: "Application received" (faculty openings do not have an "overflow" status indicator).
Then close the search.
Use of PeopleAdmin rather than eDocLites for waiver, vacancy, interview, or offer is scheduled to begin on July 29, 2022. For questions about PeopleAdmin: contact Mansi Singh at ude[dot]iupui[at]aao. For questions about offer language and options, contact Rachel Applegate at ude[dot]iupui[at]rhdaca.
Reviewed and revised: 7/2022