Checking Dossiers before Routing

Checking Dossiers Before Routing

Within the e-dossier system, candidates are responsible for filling (populating) their folders with appropriate materials.  When they hit "submit" the e-dossier shows as PENDING, and the academic department chair is notified.  The chair is the one to review the materials and send it on.  It can be 'returned' to the candidate at this point, but once it is approved, the contents are frozen.  

Consider having the candidate use this zip file to prepare all materials outside of e-dossier:  this will make loading easier, and the chair could review items there. 

It is the candidate who is responsible for content.  However, if the following items are incorrect, it will be immediately noticed by reviewers and damage both their case and the impression of the department's mentoring.  

• CV is in IUPUI format (either binned or integrative)
  • publications are ‘binned’ except for integrative cases; even in research-only cases, the heading should be “Research.”
  • nothing is labeled as ‘research’ for lecturer or clinical faculty
  • tenure track faculty whose area of excellence is service OR teaching must have at least SOME publications in ‘research’
  • for promotion to full, there are clear markings for ‘in-rank’ publications/grants
• Statement is no longer than 7 pages
• Statement states within the first paragraph what the area of excellence is and the specific candidacy (tenure; promotion to what rank?)
• Body of dossier contains evidence of student teaching evaluations and at least 2 peer evaluations of teaching (regular dossier or appendix) (all but research scientists.)
• Ideally:
  • Key publications on CV have DOIs or links
  • There is consistency between #s of publications and $$$ of grants in the CV and summarized in the statement
  • All acronyms except NSF and NIH are explained at least once
  • If the person is a co-author or co-PI, there is at least some indication of collaborator confirmation of individual role in grants or publications.

The department chair should also double check these items in the administrative folders:

• Packet of external letters is in one file with at least six arms-length letters
  • Neither the department chair, nor any review committee nor dean, should mention external reviewers by name in their letters.
• Assessment of dissemination outlets is included

Created 6/2023.  Questions about e-dossier routing, contact ude[dot]iupui[at]rhdaca.  Direct candidates to the Dossier Prep workshops.  School of Medicine faculty and administrators, please use FAPDD resources.