IUPUI Promotion & Tenure Guidelines

The Guidelines for Preparing and Reviewing Promotion and Tenure Dossiers are revised annually, based on feedback received during each year's promotion and tenure cycle. Upon completing their deliberations, the IUPUI Promotion and Tenure Committee suggests edits or revisions to the campus guidelines. These changes are meant to clarify - not alter - the process for all those involved and are made in collaboration with the IUPUI Faculty Council Executive Committee. 

To view the guidelines that govern dossier submissions for the 2017-18 P&T review cycle: 

To view the guidelines that govern dossier submissions for the 2018-19 P&T review cycle: 

Generally speaking, the committee's recommendations can be summarized as follows, with the relevant page numbers in the final version of the guidelines identified:

2017-18 Guidelines
Guiding Principles (page 4)
  • State the principles that guide the promotion and/or tenure review process at IUPUI. 
Public Scholarship  (pages 10, 17, 27, 28 and 52)
  • Add public scholarship, where appropriate, to ensure it is considered.
Discipline Specific Authorship Convention  (page 11)
  • Highlight the need for department chairs to address authorship convention for their discipline by making it separate bullet point.
Independent Research and Funding (page 11)
  • Add expectation that department chairs address research independence and funding to support it.
External Referee References (page 15)
  • Recommend that names of external reviewers are not used in committee letters or they should be redacted in candidate's copy of the letter. 
External Assessments (pages 16 and 25)
  • Add reminder that all external assessments need to be on signed and on letterhead to be valid. 
Curriculum Vitae (page 17)
  • Add reminder that candidates need to list publications under appropriate area (teaching, research or service) as they apply to their appointment. 
Teaching Documentation for External Assessments (page 18)
  • Add reminder that if the candidate's area of excellence is teaching that appropriate documentation is sent to external assessors so they can adequately make judgments. 
Documentation of Independent Research and Funding (page 21)
  • Add expectation that candidates address research independence and provide evidence of research funding to support it.
Reconsideration (page 31)
  • Clarify when a re-vote isn't necessary.
Public Scholarship Evidence (pages 27 and 34)
  • Provide guidance for public scholars.

2018-19 Guidelines

Indiana University Academic Policies (page 4, 5, 13, 20, 29, 31, 36 and 37)
  • Update language to reflect that policies related to faculty are now located on the university policy site (policies.iu.edu) and not in a handbook.
Review letter and vote from the dean and unit/school committee (page 15)
  • Clarify required letters for faculty holding joint appointments in two schools. 
Public Scholarship (pages 34 and 52)
  • Adjust language for public scholarship. 
Balanced case for clinical faculty (pages 29, 36 and 37)
  • Add language to permit a balanced case approach to advancement in the clinical ranks.
Sample letter to request an external evaluation for clinical faculty (page 59)
  • Add sample letter for an external evaluation of clinical faculty including the option for advancement on the basis of a balanced case. 

For your convenience, the appendix documents found in the guidelines may be accessed as individual documents on the P&T Resources page.  All forms are available electronically and may be electronically signed and updated.  You may also type them then print, sign, and scan to add them electronically to the dossier.   

PLEASE NOTE: Not all dossiers will require all forms.

Any comments, questions, or suggestions for future revisions of this document should be sent to ude[dot]iupui[at]aao.