According to IU Policy, faculty members should notify their units of resignations plans: "An academic appointee shall give reasonable advance notice of resignation to the chief administrator of the academic unit so that the instructional programs of the unit are not adversely affected. When a resignation will become effective at the end of the academic year, notice should be given prior to May 15." (ACA-52 Permanent Separations of Academic Appointees)
However, that does not always happen.
For 10-month faculty members
If they are teaching a class during the summer:
- Terminate their regular faculty appointment at the end of the term in which they are teaching.
- They do not receive pro-rated, partial, or any part of August regular-faculty salary.
- They will receive payment for the course, but not their first (of ten) month's regular salary.
If they are not teaching during the summer:
- Their appointment terminates May 30th.
- If they notify you of their intent to resign in June or July, make sure they understand the termination date and that they have 60 days from that date (from May 30th) to arrange for COBRA coverage.
For 12-month faculty members
Review their teaching expectations for the summer. As a matter of obligation, summer teaching belongs to the prior academic year: that is, if someone has a load of 4, 4, and 1, that "one" completes the obligations of the previous academic year's load.
- Terminate their appointment as of the end of the month in which the last teaching occurs.
- If their summer assignment is in summer II, and they resign before they teach that course, review if they did work during June. If not, terminate their appointment as of May 30th (the last day of the last month in which they did work).
Faculty who have non-teaching assignments in the summer should be advised to complete a whole month for their resignation date. Their end date can accommodate any vacation days they have yet to take for that part of the year (e.g. if resigning as of July 1, taking 11 (of 22 total) vacation days) - if they've not taken any so far, they could stop work June 20th and have a vacation until June 30th).
Reviewed and Revised: 7/27/2021
