Overload Teaching Approval Process

Follow internal procedures when the number of credits are 1-3. For 4-6 credits, Office of Academic Affairs (OAA) approval is needed—see below.   

Summer: no approval is needed for 1-6 credits for 10-month faculty and 1-3 credits for staff. 1-3 credits for 12-month faculty should be rare, and anything over 3 credits needs approval.

For OAA approval, send an email with: person’s name, university ID number, the course information, their status (e.g. full time faculty, professional staff, or grad student) and an indication (e.g. memo or email) that the person’s supervisor knows and approves the overload, to ude[dot]iupui[at]rhdaca.

If someone has already been hired by another department for a course, that hire will show in eDocs. Supervisors must explicitly approve the total commitment.   

Note about “credit” definition for independent-type courses (internships, research, readings, etc.). A course should only be considered a full X-credit course when the instructor is paid a full X amount. For example, if the unit routinely pays $2000 per 3-credit courses, but for independent studies, instructors are paid $200 per person, the ‘course’ only counts as 3 credits if there are at least 10 students (10 x $200 = $2000). Therefore, if staff or faculty are teaching independent studies that amount to 3 credit-hours or less in payment, they do not need overload permission from OAA. Please make this explicit in the supplemental pay eDoc note.

Double full overloads (the equivalent of 6 credits) for faculty or staff will not be allowed on an ongoing basis. They should be relatively rare and in response to last minute uncontrollable circumstances.   

Type of Person Being Hired	Total Credits Involved	Supervisor Permission	Other Conditions	OAA
Full-time Faculty Member (AC1, carrying normal load)	1-3	(not formally)	Per IUPUI Faculty Guide:  Cannot regularly teach overload within one’s own department or school	No
Full-time Faculty Member	4 or more	Yes		Yes
Full-time Exempt Staff Member	1-3 credits	No		No
Full-time Exempt Staff Member	4-6 credits	Yes		Yes
Part-time Staff	Cannot be combined with an AC2 appointment
Part-time/Adjunct Faculty Member (AC2)	9 credits max for fall or spring, 6 for summer.	n/a	No overloads possible
Academic Specialist	1-3 [1-6 per semester] credits	Part of job		No
Academic Specialist	4 or more (for added pay, not as part of regular assignment)	Yes	Should not be regular	Yes
Graduate Students (AC3)	Must work 15-20 standard hours = 3-6 credits	No	AC3s can be assigned a combination of teaching and other tasks to equal 15-20 standard hours per week.	No
Graduate Students (AC3)	20-30 standard hours = max 10 credit hours	Yes-their academic supervisor		Yes

For questions, contact ude[dot]iupui[at]rhdaca.

Reviewed and revised: 7/2022.