Mid-Year Salary Adjustment

This is used for retention and other needs outside of the annual merit raises and raises upon promotion processes.

Points to consider: 

• Normally, Trustees expect salaries among faculty to vary over time, as annual raises are based almost exclusively on individual merit.  ACA-28 

• If an issue of equity may be involved, contact the Office of Equal Opportunity.  They can do the appropriate salary analysis.   
• IUPUI allows cash bonuses to be paid (not additions to base), based on developed policies at the school level
• Some schools or departments may have revenue-sharing models for Indirect Cost Recovery.   
• Consider nominating faculty for awards; some involve one-time bonuses, and others involve increases to base salaries.   

For changes outside of annual merit raises, or raises upon promotion: 

• To retain someone who may be looking at opportunities at other universities, a specific offer from another institution is not required. 
• Contact Faculty Affairs (ude[dot]iupui[at]rhdaca) early in the process.  We will contact OEO for analysis.  Include information about the competitiveness of the current and future salary for the school’s goals for that position—the reasoning for the increase offer.   
• Do not  make any promises to be fulfilled in the future; do not imply that promotion or tenure standards or procedures will change.  (Credit of years towards tenure must be negotiated at the time of hire, not afterwards).   
• OAA must approve the offer:  send a copy of the offer / change letter plus the faculty member’s CV to faculty affairs. 

Sample letter:  from the Dean: 

XXXX 

Dear Dr. X, 

In light of your contributions and your continued value to the School / Department, we are pleased to provide you with a one-time increase to your annual base pay of _____.  All future increases due to annual merit raises will be applied to this new base salary.   

We appreciate your dedication and ask that you formally accept this offer with your signature: 

XXXX 

Reviewed and revised 6/2022.  For questions about market rates for various disciplines, contact the AVC for Faculty Affairs (ude[dot]iupui[at]rhdaca).  For insights into faculty retention, contact the Associate Vice Chancellor for Faculty Diversity and Inclusion (ude[dot]iupui[at]aao).