Faculty Affairs Issues: Who Does What?
The following is current as of January 1st, 2023. It will be revised as needed.
Someone will always monitor these emails:
Anything urgent should be sent to ude[dot]iupui[at]rhdaca
For OEO, please use the office email ude[dot]iupui[at]iupuioeo this summer because of differing hours for different staff.
. School of Medicine staff: try ude[dot]ui[at]nmdadaca for most questions.
You may also email the individual whose name is listed. Please pay attention to out of office notices and re-direct to the office emails above when needed.
Hiring process approvals:
- Full-time: technical support for using PeopleAdmin: rechelp@indiana.edu
- Full-time: vacancy requests (postings): OEO ude[dot]iupui[at]iupuioeo and Teresa Sosa (OAA: for committee training scheduling)
- interview requests: OEO ude[dot]iupui[at]iupuioeo
- Full-time: offers (visiting or regular, IUSM and others): Karen Lee
- Adjunct: hire, renew contract: Karen Lee
- Problems, advice: Karen Lee, Rachel Applegate
- Processing, status: Karen Lee
- Eligibility (length of service, etc.): Rachel Applegate.
- Problems, advice: Margie Ferguson
Leaves:
- Processing is mainly within the school.
- Partial leaves must be handled by Rachel Applegate and Biannca Yates
- Problems, advice: Rachel Applegate.
- Advice on disability accommodations: Margie Ferguson (use the OEO site for formal requests)
Retirement or resignation:
- Emeritus requests (send to ude[dot]iupui[at]rhdaca): Karen Lee
- Phased retirement requests (send to upui[at]rhdacai.edu): Karen Lee
- Problems, advice: Rachel Applegate, Karen Lee
Reappointments:
- Processing: Karen Lee, or if unavailable, Chad Beckner
- Letters, notifications: We do not send routine reappointment letters. If a faculty member requests one specifically, email acadhr@iupui.edu
- Involuntary non-reappointments: Rachel Applegate.
- Problems, advice: Rachel Applegate.
Promotion and Tenure:
- Technical processing: Karen Lee
- Chair, dean, committee support: Rachel Applegate.
- Workshops: Margie Ferguson, Willie Miller
- Mentoring and candidate support: Margie Ferguson
- Policy: Rachel Applegate
Faculty reviews/assessment/problems:
- Third year reviews: Rachel Applegate
- Annual review process: Rachel Applegate
- Performance problems: Margie Ferguson
PEOPLEADMIN QUICK REFERENCE:
- Posting (vacancy): OEO, Teresa Sosa
- Interview requests: OEO
- Waivers: OEO
- Waivers with offers: Karen Lee for the offer
- Hiring proposals (offers): Karen Lee (and Kathy Johnson)
- Offers with tenure require an extra step
KUALI ACTION LIST QUICK REFERENCE: All of these are Karen Lee OR Rachel Applegate
Contact ude[dot]iupui[at]rhdaca if anything gets stuck.
- Admin posts/acknowledge
- Create summer pay/acknowledge
- Hire employee AC2/approve
- Hire employee AC1/acknowledge
- Renew contract/AC3/acknowledge
- Renew contract/AC2/approve
- Terminate employee/acknowledge
- Transfer employee/acknowledge
Reviewed and revised: 6/1/2023