Adding Materials to an eDossier

Adding Materials to an eDossier 

In the initial submission process: 

• Candidate populates the eDossier with their materials in their folders; ‘submits,’ dossier shows as pending.
• Candidates should try as hard as possible to have their materials in final format. You can invite a delegate to review your materials within eDossier; it is highly recommended to have a mentor or chair review the CV and candidate statement before submitting.
• All levels of reviewers know that there is a ‘stop’ to scholarly accomplishments early in the year that the review occurs.
• eDossier routes to an approver (usually the department chair). Reviewer checks for completeness; ‘submits’. Dossier then is submitted.
• Approver should have enough experience to check for completeness and for correct format.  Brief guide is here.
• Please be sure to check for correct CV format. The IUPUI CV format has a distinctive and required format, both for 'binned' cases and for integrative cases.

After this submission, a supplemental folder appears in the Candidate section. 

All new materials go into this "supplemental" folder.  All uploads trigger notifications.  

Candidates should avoid: 

• Making multiple minor submissions. Each upload generates a notice to all current and prior levels of review.
• Updating routine ‘pending’ items especially if there has been a completely positive vote so far. The review is based on the track record and trajectory demonstrated at the time of submission.
• Uploading complete revised sections, unless specifically asked to by a committee or reviewer (e.g. new candidate statement).

Candidates can upload clearly labeled additions to their CV or materials, e.g.:

• SMITH JJ CV Publication Addition
  • Contains a citation to a fully-accepted publication
• SMITH JJ Grant Success Addition
  • Contains documentation of a significant grant received
• SMITH JJ CV IUPUI PT Format 9-2023
  • Contains a completely and correctly reformatted CV

Responding to negative reviews:

For tenure cases:

• Consult the “Reconsideration” section of the campus guidelines.  Candidates who have received a majority-negative vote from a committee (department or school), or from a chair or dean, may request a reconsideration.  The candidate then has two weeks to prepare and submit additional materials; the chair/dean / committee will then review the materials and may re-vote or reaffirm their original vote.  
• Consult the written review and address specific concerns.  Candidates may make different arguments ("the criteria say X and I did Y") or may present additional evidence ("this grant was just approved.")

For promotion cases:

• All new materials will trigger notifications; prior levels of review are asked to review the new materials and may or may not re-vote.  

DEADLINE FOR ALL NEW MATERIALS IS BEFORE THE CAMPUS COMMITTEE MEETS ON THAT CASE.  If votes have been unanimously positive, please DO NOT add any materials to the e-dossier.  

For general information on eDossier content, view the workshop materials and contact ude[dot]iupui[at]rhdaca.

Reviewed and revised: 7/2023.