Academic Appointee – AC (1, 2, 3) – Hiring Guide
Offer letter templates can be found here.
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AC1, full time: must be at least 75%.
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AC2: do not exceed 75% FTE in any term, across all IU institutions (6 credits for summer, 9 credits across fall; with irregular terms, consider the combination across the academic year). Medicine AC2s should indicate percentage effort. Non-Medicine AC2s should include the teaching contract/appointment letter. AC2s cannot be hired for non-teaching purposes.
- AC3: for new or renewed appointments, at the beginning of each year, please use this form and attach to the Hire Employee eDoc.
IUSM: only tenure-track appointments go through approval in Office of Academic Affairs.
The following chart shows the review required for each hire: OAA means Office of Academic Affairs (AVCFA or staff); EVC means executive vice chancellor; CH means chancellor-level (hires with tenure; endowed chairs/titles). Use PeopleAdmin to submit offers for searched and search-waiver hiring. When an internal person is being given an administrative role, see this page.
|
Classification |
Review required: |
Notes |
|
Visiting, any title |
Plan for position as well as letter must be reviewed by OAA. |
1-2 years; a third year will not be approved. |
|
Postdoc* |
None for 1-3 years. |
No search needed. Over 3 years: approved by Office of Academic Affairs (ude[dot]iupui[at]rhdaca) with specific plan meeting postdoc career goals. |
|
Research Associate |
Position description must be submitted to OAA prior to appointment. |
No search needed. Avoid using for longer-term needs: this classification has no advancement/promotion ability. |
|
Academic Specialist |
No new academic specialists allowed. |
Consult to identify a staff role or other faculty classification. |
|
Professor of Practice |
Yes (OAA, EVC) |
Must be endorsed by faculty vote in the unit (see IU Policy ACA-19). |
|
Research Scientist |
Yes (OAA) |
No search required; for searched positions use PeopleAdmin to submit offer. |
|
Clinical or Lecturer |
Yes (OAA, EVC) |
|
|
Tenure-Track |
Yes (OAA, EVC) |
|
|
With Tenure |
Yes (OAA, EVC, CH) |
Requires 6 external letters (at least 3 at arms’ length) and endorsement by the unit P&T committee (endorsement not needed for IUSM candidates if already tenured elsewhere). |
*This refers to "RSP" AC1s, not to FLP, fellowship post-docs.
Administrative Posts Requirements:
|
Position |
Faculty Category Qualifications |
PeopleAdmin Search? |
Notes |
|
Director |
Clinical, Tenure-track, or (if an academic program) lecturer |
No |
Notify faculty of the opportunity |
|
Chair |
Tenured |
No |
Notify faculty of the opportunity |
|
Assistant Dean |
Faculty (any type): for anything having to do with academic programs or faculty affairs Staff: needs to be in an exempt category |
No |
Notify faculty (and staff) of the opportunity |
|
Associate Dean |
Tenure-track (should be tenured) |
Yes but can be internal only |
Associate Dean offers must be pre-approved by EVC Kathy Johnson |
|
Dean |
Executive search. (Includes IUPUI unit leaders for core schools) Managed by Office of the Chancellor and Office of Academic Affairs. Must include step for school P&T committee for tenure. After selection, school HR staff handle hiring processes. |
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Faculty Rights:
|
Appointee Rights by Type |
Family Leave |
1 year notice of Non-Reappointment |
Ranks |
Campus Grievance |
Faculty Governance (voting) |
|
Tenure-Track |
x |
x for pre-tenure |
x |
x |
x |
|
Clinical, Lecturer |
x |
x |
x |
x |
x |
|
Research Scientist |
x |
|
x |
x |
x |
|
Professor of Practice |
x |
x |
|
x |
x |
|
Academic Specialist |
x |
x |
|
|
|
|
Research Associate |
x |
|
|
|
|
|
Visiting (any rank) |
|
|
|
(x) |
|
|
Post-doc |
|
|
|
|
For questions about appropriate categories, contact Faculty Affairs at ude[dot]iupui[at]rhdaca. For questions about eDocs and other processes, contact ude[dot]iupui[at]aao.
This is a stable page which is linked to the Guidebook for Inclusive Academic Appointments.
Reviewed and revised 2/2024.