Academic Appointee Hiring Guide

AC (1, 2, 3) Hiring Guide

All offer letters must include a notification of the vaccine requirement (until further notice). This applies to all employees, whether adjunct or full time, whether teaching online or in person, whether remote or on campus.
AC1: must be at least 75%.
AC2: do not exceed 75% FTE in any term, across all IU institutions (6 credits for summer, 9 credits across fall; with irregular terms, consider the combination across the academic year.). Include a copy of the appointment letter in the e-doc .
AC3: for new appointments, please use this form and attach to the HIRE e-doc.

IUSM: only tenure-track appointments go through OAA.

This chart shows the review required for each hire:

Classification	OAA review:	Notes
Visiting, any title	Letter must be reviewed; plan for future required.	1-2 years; a third year will not be approved. Submit letter via PeopleAdmin if the position was searched, via email to upui[at]rhdacai.edu if not.
Postdoc	None for 1-3 years	3+ years: approved by faculty affairs with specific plan meeting postdoc career goals.
Research associate	Position description must be submitted to OAA prior to appointment.	Avoid using for longer-term needs: this classification has no advancement/promotion ability.
Academic specialist	No new academic specialists allowed.	Consult to identify a staff role or other faculty classification.
Professor of practice	Yes	Must be endorsed by faculty vote (see ACA 19)
Research scientist	No
Clinical or lecturer	Yes
Tenure track	Yes
With tenure	Yes	Requires 6 external letters (at least 3 at arms’ length) and endorsement by the unit P&T committee (endorsement not needed for IUSM candidates if already tenured elsewhere.)

Administrative posts requirements:

Position	Faculty category qualifications	PeopleAdmin Search?	Notes
Director	Clinical, TT, or (if an academic program) lecturer	N	Notify faculty of the opportunity
Chair	Tenure track	N	Notify faculty of the opportunity
Assistant dean	Faculty (any type): for anything having to do with academic programs or faculty affairs Staff: needs to be in an exempt category.	N	Notify faculty (and staff) of the opportunity
Associate dean	Tenure track (should be tenured)	Yes but can be internal only	Associate dean OFFERS must be pre-approved by EVC Johnson.
Dean	Executive search. (Includes IUPUI unit leaders for core schools) Managed by Chancellor’s office and OAA. Must include step for school P&T committee for tenure. After selection, school HR staff handle hiring processes.

Faculty rights:

Appointee Rights by Type	Family leave	1 year notice of non-reappointment	Ranks	Campus grievance	Faculty governance (voting)
Tenure track	x	x	x	x	x
Clinical, lecturer	x	x	x	x	x
Research scientist	x		x	x	x
Professor of practice	x	x		x	x
Academic specialist	x	x
Research associate	x
Visiting (any rank)				(x)
Post-doc

Reviewed and revised 6/2022. Questions about appropriate categories, contact Faculty Affairs acadhr@iupui.edu. Questions about e-doc and other processes, contact oaa@iupui.edu

Academic Appointee Hiring Guide

AC (1, 2, 3) Hiring Guide

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