Academic Appointee Hiring Guide

Academic Appointee – AC (1, 2, 3) – Hiring Guide

Offer letter templates, updated summer 2023, can be found here.  

• AC1, full time: must be at least 75%. 

• AC2: do not exceed 75% FTE in any term, across all IU institutions (6 credits for summer, 9 credits across fall; with irregular terms, consider the combination across the academic year). Medicine AC2s should indicate percentage effort.  Non-Medicine AC2s should include the teaching contract/appointment letter.  AC2s cannot be hired for non-teaching purposes.  

• AC3: for new or renewed appointments, at the beginning of each year, please use this form and attach to the Hire Employee eDoc.

IUSM: only tenure-track appointments go through approval in Office of Academic Affairs.   

The following chart shows the review required for each hire:  OAA means Office of Academic Affairs (AVCFA or staff); EVC means executive vice chancellor; CH means chancellor-level (hires with tenure; endowed chairs/titles).  Use PeopleAdmin to submit offers for searched and search-waiver  hiring.  When an internal person is being given an administrative role, see this page.

Classification	Review required:	Notes
Visiting, any title	Plan for position as well as letter must be reviewed by OAA.	1-2 years; a third year will not be approved.
Postdoc*	None for 1-3 years.	No search needed.  Over 3 years: approved by Office of Academic Affairs (ude[dot]iupui[at]rhdaca) with specific plan meeting postdoc career goals.
Research Associate	Position description must be submitted to OAA prior to appointment.	No search needed.  Avoid using for longer-term needs: this classification has no advancement/promotion ability.
Academic Specialist	No new academic specialists allowed.	Consult to identify a staff role or other faculty classification.
Professor of Practice	Yes (OAA, EVC)	Must be endorsed by faculty vote in the unit (see IU Policy ACA-19).
Research Scientist	Yes (OAA)	No search required; for searched positions use PeopleAdmin to submit offer.
Clinical or Lecturer	Yes (OAA, EVC)
Tenure-Track	Yes  (OAA, EVC)
With Tenure	Yes (OAA, EVC, CH)	Requires 6 external letters (at least 3 at arms’ length) and endorsement by the unit P&T committee (endorsement not needed for IUSM candidates if already tenured elsewhere).

*This refers to "RSP" AC1s, not to FLP, fellowship post-docs.  

Administrative Posts Requirements:

Position	Faculty Category Qualifications	PeopleAdmin Search?	Notes
Director	Clinical, Tenure-track, or (if an academic program) lecturer	No	Notify faculty of the opportunity
Chair	Tenured	No	Notify faculty of the opportunity
Assistant Dean	Faculty (any type): for anything having to do with academic programs or faculty affairs  Staff: needs to be in an exempt category	No	Notify faculty (and staff) of the opportunity
Associate Dean	Tenure-track (should be tenured)	Yes but can be internal only	Associate Dean offers must be pre-approved by EVC Kathy Johnson
Dean	Executive search. (Includes IUPUI unit leaders for core schools)  Managed by Office of the Chancellor and Office of Academic Affairs. Must include step for school P&T committee for tenure. After selection, school HR staff handle hiring processes.

Faculty Rights:

Appointee Rights by Type	Family Leave	1 year notice of Non-Reappointment	Ranks	Campus Grievance	Faculty Governance (voting)
Tenure-Track	x	x for pre-tenure	x	x	x
Clinical, Lecturer	x	x	x	x	x
Research Scientist	x		x	x	x
Professor of Practice	x	x		x	x
Academic Specialist	x	x
Research Associate	x
Visiting (any rank)				(x)
Post-doc

For questions about appropriate categories, contact Faculty Affairs at ude[dot]iupui[at]rhdaca. For questions about eDocs and other processes, contact ude[dot]iupui[at]aao.

This is a stable page  which is linked to the Guidebook for Inclusive Academic Appointments.

Reviewed and revised 7/2023.